Audit Trail Codes
Audit trail report exist for invoicing, purchasing, item and serial inventory. These reports are updated when an action within the module is executed. For example, a delete. When running an audit trail, you will see codes along the left side of the report. These codes indicate what action has been performed on the system and will allow you to track that product's history, and can be a vital tool in your inventory investigations.
Below you will find a list of these codes that have been defined to assist you as a reference when dealing with audit trial reports. Keep in mind that these audits are not intended to record every click or every action performed in EPASS but is focused on a handful of procedures that are crucial to you maintaining your business.
Invoicing Audit Trail (OE-38)
Invoice Audit Trail works differently in that there are no codes along the left side of the report. What you see are 3 lines; the first is the action performed such as Add or Split Line and some more information about the item or model. The next line shows old values to indicate what the previous values were that have been changed. The last line shows new values to indicate what the new value is after the record was changed.
Item Inventory (IN-21)
| Code | Description |
|---|---|
| IN | Inventory |
| PO | Purchasing |
| PH | Physical Inventory |
| OE | Invoicing |
| ADJ | Adjust |
| CR | Create |
| CST | Cost |
| DE | Delete |
| RCV | Receive |
| RTN | Return |
| SLD | Sold |
| SPL | Split Invoice |
| TR | Transfer |
| UNC | Uncommit |
| UP | Update |
Serial Inventory (SN-33)
| Code | Description |
|---|---|
| SN | Serial |
| SS | Serial Sales |
| PO | Purchasing |
| OE | Invoicing |
| CR | Create |
| UP | Update |
| DE | Delete |
| TR | Transfer |
| SLD | Sold |
| RTN | Return |
| SPL | Split Invoice |
| DEP | Depreciation |
Purchasing Inventory (PO-18)
| Code | Description |
|---|---|
| I | Item |
| M | Model |
| S | Serial |
| O | Order Only |
| OA | Order All |
| OR | Order, Receive |
| ORC | Order, Receive, Cost |
| R | Receive Only |
| RA | Receive All |
| RC | Receive Cost |
| C | Cost Only |
| D | Delete |
| DPO | Delete PO |
| CB | Cancel Balance |
| BR | Barcode Receiving |
| UKC | Update Key Create |
| UKD | Update Key Delete |
| SP | Split |